LED Screen For Events

In 2025, the presentation methods for stage performances, exhibitions, and large-scale conferences will be radically different from those of the past. Modern events not only strive to convey information but also emphasize both auditory and visual enjoyment. Physical sets, lighting, and speeches are no longer enough to impress audiences. Instead, they must incorporate video, dynamic images, and data to enhance persuasiveness. The widespread adoption of event LED screen perfectly meets this demand, which means your investment in one is almost guaranteed to pay off.

For stage-based events like concerts and music festivals, performing arts are no longer limited to singers’ voices, actors’ acting, stunning music, and lighting; they also encompass creative stage design. LED stage screens can bring forests, grasslands, and even the starry sky to life on stage, transporting audiences to another world.

For exhibitions, conferences, and marketing-related commercial events, traditional flyers, posters, or PA systems are no longer enough to attract audiences. Using digital screens to showcase dynamic content, brand stories, and real-time interactions can significantly enhance audience engagement and retention.

• Virtual stage creation: LED screens can flexibly create virtual environments, expanding the exhibition space into imaginary realms and enabling immersive and creative presentations.
• Fully immersive environments: LED stage screens combine lighting, sound, scent, or physical settings to create a multi-sensory experience, allowing audiences to not only “see” but also “feel” the event atmosphere.
• Real-time interactivity becomes standard: Audiences can participate in voting, leaving messages, or engaging games through touch, QR code scanning, or mobile devices. Interactive content is instantly displayed on the event LED screen, enhancing participation.
• hygital experiences are becoming mainstream: virtual content seamlessly integrates with physical spaces. LED screens enable digital content to interact with real-world settings, achieving new heights of creative presentation.
• Dynamic data visualization: In conferences or exhibitions, complex data and statistical information can be intuitively presented on LED screens through dynamic charts, animations, or visual interfaces, making information delivery more efficient and easier to understand.

Why are more and more event organizers choosing LED screens? It’s because they offer unparalleled advantages over other display devices.

• Extraordinary Brightness: The latest generation of High-Intensity LED Displays achieves a peak brightness of 15,000 nits, maintaining a clear display even in direct midday sunlight outdoors, completely overcoming the ambient light limitations of projection equipment.
• Seamless Visual Experience: GOB and COB technologies utilize advanced seamless connection technology to achieve true pixel-level seamless splicing, eliminating the physical border interference of traditional multi-screen splicing. Therefore, no matter how large your LED stage wall is, you won’t have to worry about black gaps.

• Infinite Scenery Possibilities: A high-refresh rate LED stage screen can instantly transform scenes, from minimalist business style to cool technological style, to natural landscape simulations, creating endless visual possibilities for stage art.
• Real-time Interaction Integration: Many event LED screens now support real-time content integration, enabling instant access to social media interactions, live voting data, virtual guest screens, and more. This is precisely how LED stage screens have brought virtual idols from online to offline.
• Intelligent Interaction Integration: Multi-touch LED solutions and augmented reality technology allow audiences to directly interact with the content on the screen.

• Long Lifespan: Utilizing durable LED technology with a lifespan of over 120,000 hours, event LED screen is an absolutely cost-effective investment.
• Energy-Saving and Environmentally Friendly: Utilizing 40-60% less energy than traditional LCD displays, this significantly reduces operating costs and meets the sustainability requirements of modern events. Best of all, it saves money and electricity!
• Fast Deployment: The modular design increases installation efficiency by 60%, significantly reducing venue time and labor costs.

It’s crucial to correctly distinguish between different types of event LED screens. While you can use outdoor LED screens indoors (without worrying about pixel count), indoor LED screens shouldn’t be used outdoors because they’re not waterproof and will break down after a rainstorm.

Indoor event LED screens don’t need to withstand weather conditions, so their performance focuses more on clarity and color reproduction.

• High Pixel Pitch: Indoor event LED screen has a smaller pixel pitch, typically P1.2 to P4, which means the image remains crisp and detailed even when viewed from close range.
• Moderate Brightness: Brightness typically ranges from 800 to 1,500 nits, suitable for indoor lighting environments without being too bright to irritate the eye.
• Slimmer Design: Modules and cabinets are typically thinner and lighter, facilitating quick installation and the construction of complex shapes such as curves and cylinders.
• No Waterproofing Requirement: Because they’re used indoors, they don’t require additional waterproofing or dustproofing treatment and are generally IP54 rated.

• Conferences, press conferences
• Indoor concerts, theater performances
• Exhibitions, museums
• Shopping mall atrium advertising screens
• TV studios

Outdoor screens require significant consideration for weather protection, requiring significantly better performance than indoor screens to qualify. Furthermore, they must be brighter, otherwise the display will be indistinct under strong sunlight.

• High Brightness: Typically over 5,000 nits, sufficient to withstand direct midday sunlight.
• IP Rating: High-level IP protection, at least IP65, ensures complete dustproofing and withstands water jets from any direction, making them weatherproof.
• High Durability: The housing is sturdy, often made of heavy-duty materials like die-cast aluminum, offering wind and vibration resistance, and adaptability to temperature fluctuations.
• Larger Pixel Pitch: Typically ranging from P4 to P10+, as audiences typically view from a greater distance.

• Outdoor music festivals and concerts
• Large scoreboards in stadiums
• Rooftop advertising screens
• Platform events
• Auto shows and other large outdoor exhibitions

Mobile LED screens are the perfect solution for users who need to move frequently, quickly install, or host events in various locations. Their greatest strength is flexibility.

• All-in-One LED Design: These typically integrate the screen, processor, power supply, sound system, and even the stand into a single, easily transportable unit.
• Quick Deployment: Designed with “plug-and-play” in mind, a single person can typically complete installation and commissioning in minutes, significantly saving time and labor costs.
• Flexible Transport: Mobile LED screens, equipped with wheels or a lightweight enclosure, can be easily transported through streets and crowds.
• Versatility: Available in a variety of sizes, from small screens that can be placed on a table to LED stage screens. Some even fold for easier transportation.

• Roadshows and roadshows
• Small seminars and training sessions
• Press conferences
• Church and school events
• Retail store openings and pop-up stores

Unless you are 100% sure you can trust the seller, you must learn how to choose an event LED screen. Otherwise, when talking to an LED screen manufacturer, you won’t know if what they say makes sense — and they might just recommend the most expensive option, leaving you at a big disadvantage.

This is the most basic and important consideration for selection.

• For indoor events: Choose an indoor LED display, focusing on high refresh rates, high contrast, and detailed image quality.
• For outdoor events: Choose an outdoor LED screen, with a brightness of ≥5000 nits and a waterproof rating of IP65 or higher as essential requirements.
• For multi-venue tours: Portable LED displays or mobile LED trailers are the best options, featuring an integrated design and wheels.

Pixel pitch refers to the distance between two pixels, measured in millimeters (mm). It is a key parameter that determines clarity. The more pixels per unit area, the higher the resolution of the event LED display.

Choose a pitch value ≈ the closest viewing distance (meters) / 1000. For example, if the audience is 6 meters away from the screen, a pitch value of P6 or smaller (such as P5 or P4) can be used.

For close-up events (conferences, weddings, exhibitions): Choose a Fine Pitch LED panel (P1.9-P2.9) to ensure smooth viewing at close range.

For longer-distance events (concerts, stadiums): Choose a larger pitch (P4-P10) to ensure visual quality while saving costs.

Screen brightness (unit: nits or cd/m²) directly determines whether the audience can clearly see the content.

• Indoor environments: 800-1,500 nits is sufficient; excessive brightness can be glaring.
• Outdoor environments: ≥ 5,000 nits is required to combat direct sunlight.
• For semi-outdoor environments (such as tents): High-Brightness LED panels with a brightness of 2,500-4,000 nits are recommended.

Size: Determine based on venue size and audience field of view. Remember the formula: Screen height ≈ maximum viewing distance / 4.
Aspect Ratio: 16:9 is common, but custom ratios (such as ultra-wide and cube) are possible to suit your creative needs.

Refresh Rate: For events requiring professional event photography and videography, a refresh rate of 3840Hz or higher is ideal to reduce the appearance of water ripples when shooting without a camera.

Viewing Angle: Choose a wide viewing angle with a horizontal and vertical viewing angle of 160° or higher. This ensures that even audience members seated to the side can see the image without distortion.

Your budget will ultimately determine your selection options. Consider not only the purchase or rental costs of the hardware itself, but also the following:

• Shipping and logistics costs
• Installation and removal labor costs
• Content production and video processing equipment costs
• Ongoing maintenance costs

Choosing a good manufacturer is as important as choosing the product itself. A good manufacturer not only provides high-quality products but also professional technical support and comprehensive after-sales service.

Event LED screen prices vary greatly. The following is an estimate for reference only.

For event organizers with limited budgets for one-off, temporary events, renting an LED screen is a great solution. However, for long-term or frequent events, purchasing an LED display may be a more cost-effective long-term solution.

• No large initial investment required, only a usage fee.
• Get the latest LED display technology every time.
• The LED screen manufacturer provides transportation, installation, commissioning, and maintenance services.
• You can choose a rental LED screen based on the needs of your event.
• Technical issues and repairs are the responsibility of the LED screen manufacturer.

• Fewer than 3-4 events per year, temporary, short-term projects.
• Limited budgets and a desire to control costs.
• Need the latest technology but don’t want to take on investment risk.
• Frequently changing event locations.
• Lack of professional technicians for operation and maintenance.

• Lower long-term costs with frequent use.
• No reservations required, schedule events anytime.
• Full control and ownership of the equipment. Your own event LED screen, use it however you want.

• Weekly or monthly events required.
• A permanent installation location (such as a conference room or auditorium).
• A sufficient budget to cover the initial investment.
• A professional technical team to provide maintenance.
• Requires special customization.
• Wants to use the screen as a long-term branding tool.

First, determine the installation method based on the event venue and requirements. This will directly impact all subsequent preparations.

Applicable for: Permanent locations such as conference rooms, theaters, TV studios, and building exteriors.

Features: Utilizes a rigid aluminum frame for long-term use after installation, requiring the highest standards of stability and safety.

Applicable for: Temporary events such as concerts, exhibitions, and press conferences.

Features: Utilizes quick-release modules and lightweight truss systems, making this the most common method for rental LED screens.

Applicable for: Roadshows, touring exhibitions, and small events.

Features: Self-contained mobile LED trailers eliminate the need for on-site frame construction.

The frame is the backbone of the display, and the quality of its installation directly determines its overall stability and safety.

• Site Positioning and Measurement: Based on the design drawings, accurately mark the screen’s installation position and viewing angle on-site.
• Assemble the main frame: Assemble the aluminum profile or truss system components according to the design.
• Safety Inspection: Before installing the screen, perform a final safety inspection of the frame structure.

This is the core step in assembling the screen units into a complete display wall.

• Module Inspection: Before installation, power on each LED display module and test it for dead pixels.
• Install by number: Strictly follow the module layout diagram provided by the manufacturer, starting from the designated position and ensuring the correct assembly sequence.
• Fastening: Securely secure the modules with locking screws or magnetic devices.
• Connecting Cables and Power: Connect the data cables and power cables in sequence.

After hardware installation is complete, perform system-level software and signal debugging.

• System Connections: Connect the LED video processor to the computer and screen, and connect the primary and backup signal lines for redundancy.  Software debugging: Use the control software to set the screen resolution, module mapping, and IP address, and perform brightness, contrast, and color calibration.
• Final testing: Play all-white, all-black, and dynamic videos to confirm the absence of color difference, bright and dark lines, and delay, ensuring optimal playback quality.

Install LED floor screens at the entrance of an exhibition or stage. As visitors walk by, the screens react to their footsteps, triggering ripples, light, or pattern changes. This immersive opening instantly captures attention, transforming the event LED screen into more than just a backdrop—instead, it becomes a part of the experience.

At press conferences or music festivals, LED screens can display real-time visitor content on social media platforms (hashtags, short videos, photos, etc.). Visitors can even submit content and see their names or profile pictures immediately reflected on the screen. This enhances engagement and can also generate likes and virality for the brand or event.

At conferences, forums, and press conferences, event LED screen can be used to display real-time data (such as poll results, market data, environmental data, user feedback, etc.). Incorporating interactive features, such as allowing visitors to use their phones to vote or swipe to control the display of charts, transforms data displays into dynamic, engaging content, not just static charts.

The integration of LED screens and AR/XR scenes allows stage backgrounds to be more than just static or video, allowing them to interact with performers. For example, performers’ movements can trigger background changes or virtual elements to appear or disappear.

By this point, you’ve become an expert on event LED screen, and no visual setup for any type of event will be too challenging for you. Remember, successful event visuals rely not only on selecting cutting-edge equipment but also on seamlessly integrating technology with creativity. When needed, be sure to work closely with a professional LED screen manufacturer or rental provider to bring your vision to life.